• Register to Access the Free Forums and 3 Free CEUs!

    To view the content for the 3 free CEUs, please sign up today.

    CLICK HERE TO REGISTER
  • Missing Access To A Course, Blitz or Exam? Have Technical Issues? Open a Help Desk Ticket
    Please Do Not Post in the Community About Access or Technical Issues
    CCO Business Hours for Help Desk and Coaching: Mon-Fri 9am-4pm Eastern

Resource Coder Toolbox

Coding Resources:

There are many resources available.

Bookmark these for future reference when you need help coding.

Best advice I was given was make Google your new BFF.

But BEWARE know your source & always check dates as coding changes frequently & a good coder needs to stay current in their knowledge to stay relevant in the field.

Being here is your first step, welcome!

Toolkit.jpg
 
ICD-10-CM MANUAL & GUIDELINES:

(October 1, 2020 - September 30, 2021)


ICD-10-CM has many features that are helpful to a coder:

Most manuals now include tabs to help you locate things in your manual tab the things that are most helpful to you.

Most manuals have anatomy illustrations you can refer to.

Some manuals have these features that are helpful:

Using ICD-10-CM toward your credentialing exam.

AHA article references.

Red font for code first.

Bold coding tips & definitions of medical terms throughout the tabular.

Symbols to identify an adult, pediatric, newborn, maternity, trimester, male & female.

Age & sex edits.

Highlighted coding instructional & informational notes.

Z code as 1st listed alert.

HCC & RxHCC symbol alerts.

Color coded symbols & alerts.

Manifestation alerts when you must use two codes.

Symbols for unacceptable principal diagnosis.

Color font to differentiate key words.

Anatomy & Physiology descriptions before each tabular.

Appendixes.

ICD 10 Guidelines: How to Read Section References​




LIVE Using ICD-10-CM​

 

CMS​


Medicare offers an online Claims Processing Manual, which provides day-to-day operating instructions, policies, and procedures based on statutes and regulations, guidelines, and directives.
The CMS website is filled with educational information such as the guidelines for teaching hospitals, definitions (co-surgeon, assistant surgeon, etc.), internet-only manuals (IOMs), future updates to the IOM, paper-based manuals, transmittals, and quarterly provider updates.
Of the 38 chapters that comprise the IOM, chapters that provide general coding guidelines to the medical coder and to other healthcare providers are:
Chapter 1 – General Billing Requirements
Chapter 10 – Reporting ICD Diagnosis and Procedure Codes
10.1 – General Rules for Diagnosis Codes
10.2 – Inpatient Claim Diagnosis Reporting
10.3 – Outpatient Claim Diagnosis Reporting
10.4 – ICD Procedure Code
10.5 – Coding for Outpatient Services and Physician Offices
10.6 – Relationship of Diagnosis Codes and Date of Service
Chapter 12 – Physicians/Non-physician Practitioners
Chapter 14 – Ambulatory Surgical Centers
Chapter 20 – Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS)
Chapter 23 – Fee Schedule Administration and Coding Requirements
These chapters may be downloaded and saved on your computer or other electronic device as PDF files.


Medicare:

Private Insurance:

Regulations & Guidance:

Outreach & Education:

Navigating the CMS.gov website- Did You Know CCO​


 
CPT Manual


The AMA provides CPT® coding guidelines that detail when and how to assign codes, how providers perform procedures, which codes can and can’t be reported together, and other factors critical to compliant coding.

It can’t be emphasized enough to review the CPT® guidelines laid out in each section, subsection, subheading, category, and subcategory—before attempting to assign codes within that classification.

Equally important, before assuming a position with the responsibility of determining and reporting CPT® codes on medical claims, consider seeking proper training and credentialing. This is the best way to ensure coding accuracy and optimal reimbursement for your employer.

COVID-19 tool:
COVID-19 CPT® CODING AND GUIDANCE

Find your COVID-19 Vaccine CPT® Codes​


COVID-19 CPT vaccine and immunization codes:​


CPT errata & technical corrections​

 

NCCI Edits​


NCCI​

CMS publishes the NCCI coding policies, which are updated annually. NCCI is based on AMA’s coding conventions, national and local policies and edits, coding guidelines developed by national societies, analysis of standard medical and surgical practices, and a review of current coding practices. The NCCI promotes national correct coding methodologies and is used to control improper coding.
The Policy Manual for Medicare Services is a general reference tool that explains the rationale for NCCI edits. If you do not read the NCCI guidelines in its entirety, at least read both the Introduction and Chapter 1, General Correct Coding Policies.
NCCI includes three types of edits:
(1) NCCI PTP Coding Edits;
(2) Medically Unlikely Edits (MUE); and
(3) Add-on Code Edits.
Tip: The NCCI policies may differ from the CPT® code book. When coding a Medicaid or Medicare patient’s case, coding should follow NCCI guidelines.
The General Correct Coding Policies for NCCI Policy Manual states:

The American Medical Association publishes CPT Assistant which contains coding guidelines. CMS does not review nor approve the information in this publication. In the development of NCCI PTP edits, CMS occasionally disagrees with the information in this publication. If a physician utilizes information from CPT Assistant to report services rendered to Medicare patients, it is possible that Medicare Carriers (A/B MACs processing practitioner service claims) and Fiscal Intermediaries may utilize different criteria to process claims.

PTP Coding Edits​

The PTP edits are CPT® code pairs that should not be coded together. NCCI PTP edits prevent improper payment when incorrect code combinations are reported. Reasons for why specific code pairs should not be coded together are explained in the Policy Manual for Medicare Services.
NCCI PTP edits are used by Medicare claims processing contractors to adjudicate provider claims for physician services, outpatient hospital services, and outpatient therapy services. They are not applied to facility claims for inpatient services.

MUEs​

The NCCI MUE program prevents payment for an inappropriate quantity of the same service on a single day. An MUE is the maximum number of units of service under most circumstances reportable by the same provider for the same patient on the same date of service. An Excel spreadsheet of most procedure code MUEs is located at the CMS website. Not all procedure codes are included.
Add-on code edits consist of a listing of HCPCS Level II and CPT® add-on codes with their respective primary codes. An add-on code is eligible for payment only if one of its primary codes is also eligible for payment

What are CCI and NCCI Edits?​



Live with CCO #023 | NCCI Edits | Don Self​

 

MLN®​

Medicare Learning Network®: Global Surgery Booklet provides education on the global surgery package. Uniform payment policies and claims processing requirements have been established for surgical issues. The Global Surgery MLP provides guidance on:

  • Evaluation and management (E/M) services (same day decision for surgery, significant, separately identifiable E/M services by the same physician on the same day of the procedure)
  • Global surgery coding and billing guidelines
  • Pre-operative period billing
  • Day of procedure billing
    • Claims for multiple surgeries
    • Claims for co-surgery
    • Claims for assistant at surgery services
  • Post-operative period billing
    • Return to the operating room (OR) for a related procedure during post-operative period
    • Staged or related procedure or service by the same physician during the post-operative period
    • Critical care
  • Billing for bilateral procedures
  • Global surgery indicators: 000, 010, 090, XXX, YYY, ZZZ
For more information, refer to the Medicare Claims Processing Manual, Chapter 12, Sections 40 and 40.1.


Modifiers, Global Surgical Package and Bundled Services Explained​

 
OIG- Office of Inspector General


Annual Work Plan
Exclusions Lookup
Compliance Guidance
Corporate Integrity Agreements
RAT_STATS

Navigating the Office of the Inspector General website - Did You Know CCO​



Compliance Program Guidance for Third-Party Medical Billing Companies

Compliance Guidance​


 

MPFS​

The MPFS is a list of CPT®/HCPCS Level II services and procedures. The MPFS provides information on each procedure code, such as the global surgery indicator, multiple surgery indicator, co-surgery/assistant surgery indicator, bilateral procedures, relative value units (RVUs), etc.

How to Use the MPFS Look-Up Tool

CMS has recalculated the MPFS payment rates and conversion factor to reflect ... payment for teaching physicians, and provides clarification on medical record ... This proposed rule proposes potentially misvalued codes and other policies

 

Specialty Societies​

Do not rule out seeking guidance offered by specialties on their websites.

Medical Coding - Secret Resources To Make Your Job Easier - Live with CCO #027



For example:

AAPC:

AHIMA

AMBA

American Association of Ophthalmology

American Academy of Otolaryngology

American College of Cardiology

American College of Surgeons

American Association for Respiratory Care:

American Thoracic Society

American Gastroenterological Association:

American College of Gastroenterology:

American Society for Gastrointestinal Endoscopy

ASRM
These resources from the ASRM Coding Committee provide guidance on coding for reproductive health.

ASHA American Speech-Language-Hearing Association

Coding for Evaluation of Auditory Rehabilitation Status​


American College of Radiology:

Radiology Assistant:

American Academy of Orthopedic Surgeons:

American Academy of Neurology:


American Urological Association:

American Academy of Dermatology Association:

ACOG American College of Obstetrics & Gynecologists:

College of American Pathologists:
 
Medical Dictionaries/Terminology/Anatomy Resources

CCO Pinterest Word of the Week:


Healthcare Acronyms & Terms:


AAPC Medical Coding Glossary:

Medical Terms for Billing and Coding


Understanding Medical Words Tutorial
from the National Library of Medicine


Medline Plus:

Appendix A: Word Parts and What They Mean


Appendix B: Some Common Abbreviations


The FREE Dictionary:

Merriam Webster Online:

Global RXPh:

Samples:

Innerbody Research:

https://www.innerbody.com/htm/body.html

Get Body Smart:
A free website study guide review that uses interactive animations to help you learn.
An Online Examination of Human Anatomy and Physiology
Animated Text Narrations and Quizzes to Explain the Structures and Functions of the Human Body Systems.
An Online Examination of Human Anatomy and Physiology
 

Novitas Solutions​

The Novitas Solutions website is an administrative services processing company for Medicare providers and healthcare industry professionals to use. Novitas administers the Medicare Administrative Contractor (MAC) Jurisdiction L (JL), and Jurisdiction H (JH) for Part A, hospitals and other facilities, and Part B, physicians and other healthcare professionals.
Some resources the Novitas Solutions website offers are:

  • An E/M interactive score sheet. The system helps with coding E/M cases.
  • A list of modifiers, including HCPCS Level II, the Advance Beneficiary Notice, end-stage renal disease, anesthesia, anatomical, etc.
Check your MAC’s website for similar offerings relative to your jurisdiction.


AAPC FREE TOOLS:


CCO FREE E/M TOOL:
There are many things you need to consider in order to determine the appropriate E&M code to use. But, it does not need to be as complicated as you may think. Our step-by-step guide will show you the exact steps that you need to take to ensure accurate coding.

This guide will take you through the following questions for each case you try to code:
  1. What is the E/M category/subcategory (location and service type)?
  2. What is the level of history?
  3. What is the exam level?
  4. What is the level of medical decision-making?
  5. Is time a dominant factor?
Once you have answered all of the above, you can then determine the final E&M level.

Our easy to use, our E&M Audit Tools will provide you with all you need to know about E&M coding in various settings such as offices, hospitals, facility or homes. It breaks down abbreviations such as CC (chief complaint); ROS (review of systems); and HPI (history of present illness) so you have a more comprehensive understanding of how these E&M codes work and what they mean.

Also included is an audit tool to help you score your E&M notes using this guide.
 
Colorado coder resource:


General Provider Information
Managed Care Encounters Billing Guide
Appendices
CMS 1500
Dental
DentaQuest Colorado Medicaid Dental Program Provider ORM(3/19)
(The above link will redirect to the DentaQuest Colorado Providers page. Please scroll down to the "DentaQuest Resources" section to find the link to the current ORM).

HCBS
Pharmacy
UB-04

 

National Billing Guidelines​

Provider Type-specific Information​

 
Medicare All state claim address and phone number list, if any modification please comment it.

StatePayer IDPhone#Website
AlabamaAL10102877-567-7271
AlaskaAK02102877-908-8431
ArizonaAZ00832877-908-8431
ArkansasAR07102877.235.8073
CaliforniaCA01112855-609-9960
ColoradoCO04112855.252.8782
ConnecticutCT13102866.837.0241
DelawareDE12102877.235.8073
FloridaFL09102877-847-4992
GeorgiaGA10202877-567-7271
HawaiiHI01212855.609.9960
IdahoID02202877-908-8431
IllinoisIL06102866.234.7340
IndianaIN08102866.234.7331
IowaIA05102866.503.3807
KansasKS05202866.503.3807
KentuckyKY15102866.276.9558
LouisianaLA07202877.235.8073
MaineME14112888.379.9132
MarylandMD12302877.235.8073
MassachusettsMA14212888.379.9132
MichiganMI08202866.234.7331
MinnesotaMN06202866.234.7340
MississippiMS07302855.252.8782
MissouriMO05302866.518.3285
MontanaMT03202877-908-8431
NebraskaNE05402866.518.3285
NevadaNV01312877.908.8431
New HampshireNH14312888.379.9132
New JerseyNJ12402877-235-8073
New MexicoNM04212855.252.8782
New YorkNY13282866.837.0241
North CarolinaNC11502855.696.0705
North DakotaND00251877-908-8431
OhioOH15202866.276.9558
OklahomaOK04312855.252.8782
OregonOR02302877-908-8431
PennsylvaniaPA12502877-235-8073
Rhode IslandRI14412888.379.9132
South CarolinaSC11202855.696.0705
South DakotaSD03402877-908-8431
TennesseeTN10302877-567-7271
TexasTX04412855.252.8782
UtahUT00156877-908-8431
VermontVT14512888.379.9132
VirginiaVA11302855.696.0705
WashingtonWA02402877-908-8431
West VirginiaWV11402866.830.3043
WisconsinWI06302866.234.7340
WyomingWY00461877-908-8431
 
State
IVR #
Claim mailing address
Appeal address
Online resource
Florida​
FL​
1-877-847-4992​
Medicare Part B Participating Providers
P.O. Box 44117
Jacksonville, FL 32231-4117.​
Medicare Part B Redetermination
P.O. Box 2360
Jacksonville, FL 32231-0018​
Virgin Islands​
VI​
1-877-847-4992​
Medicare Part B Participating Providers
P.O. Box 44117
Jacksonville, FL 32231-4117.​
Medicare Part B Redetermination
P.O. Box 2360
Jacksonville, FL 32231-0018​
Arizona​
AZ​
1-877-908-8431​
Medicare Part B
P.O. Box 6704
Fargo, ND 58108-6704​
Medicare Part B
PO Box 6704
Fargo, ND 58108-6704​
Montana​
MT​
1-877-908-8431​
Medicare Part B
P.O. Box 6735
Fargo, ND 58108-6735​
Medicare Part B
PO Box 6735
Fargo, ND 58108-6735​
North Dakota​
ND​
1-877-908-8431​
Medicare Part B
P.O. Box 6706
Fargo, ND 58108-6706​
Medicare Part B
PO Box 6706
Fargo, ND 58108-6706​
South Dakota​
SD​
1-877-908-8431​
Medicare Part B
P.O. Box 6707
Fargo, ND 58108-6707​
Medicare Part B
PO Box 6707
Fargo, ND 58108-6707​
Utah​
UT​
1-877-908-8431​
Medicare Part B
P.O. Box 6725
Fargo, ND 58108-6725​
Medicare Part B
PO Box 6725
Fargo, ND 58108-6725​
Wyoming​
WY​
1-877-908-8431​
Medicare Part B
P.O. Box 6708
Fargo, ND 58108-6708​
Medicare Part B
PO Box 6708
Fargo, ND 58108-6708​
Arkansas​
AR​
1-877-908-8434​
Pinnacle Medicare Services
Attn: Claims
P.O. Box 1418
Little Rock AR 72203​
Pinnacle Medicare Services
P.O. Box 8150
Little Rock, AR 72203
Phone: (866) 345-0274​
Louisiana​
LA​
1-877-567-7204​
Pinnacle Medicare Services
Attn: LA Claims
P.O. Box 8082
Little Rock AR 72203​
Pinnacle Medicare Services
P.O. Box 8066
Little Rock, AR 72203-8066
Phone: (866) 567-8419​
California​
CA​
1-866-931-3903​
Palmetto GBA Part B – J1 MAC
P.O. Box 1051
Augusta, GA 30903-1051
Fax: (803) 462-3930(North California)
Fax: (803) 462-3931(South California)​
Palmetto GBA Part B – J1 MAC
P.O. Box 1252
Augusta, GA 30903-1052
Fax: (803) 462-3914​
Hawaii​
HI​
1-866-931-3903​
Palmetto GBA Part B – J1 MAC
P.O. Box 1051
Augusta, GA 30903-1051
Fax: (803) 462-3932​
Palmetto GBA Part B – J1 MAC
P.O. Box 1252
Augusta, GA 30903-1052
Fax: (803) 462-3914​
 
Back
Top